The Ultimate Guide On Project Dependencies With Examples

I have written this article to provide complete details of project dependencies. It discusses all aspects of dependencies in project management including definition, meaning, and description. It also includes explanatory diagrams and small examples. You will also find difference between project dependencies, assumptions, constraints, and risks in this article.

Project Dependencies – Definition & Meaning

A project dependency can defined as an association between two activities, in which one activity requires input from the other. It simply means that one activity is reliant on the other for its start or completion.

A dependency in project management can be characterized as a schedule dependency. It can be defined between any two tasks like activities, or work packages. It can also be defined between milestones

Sometime dependencies are (incorrectly) referred to inter-dependencies. Inter-dependencies are between two different projects.

You can also look at Max Wideman’s Glossary for some other definitions.

A project dependency is loosely referred to as activity relationship. However, these two are different. A relationship between two activities can be established only if one activity is dependent on the other.

Project Dependencies Example

Let us consider two activities A and B. Let us assume B is dependent on A through FS relationship without any lead or lag.

This simply means that B is dependent on A and B would start as soon as A finishes.

I have used Finish to Start relationship in the above example but dependencies exist for other project relationships as well – Finish to Finish, Start to Start and Start to Finish. They exist with lead or lag also.

The above example can be depicted in any one of the following ways by using Gantt Charts or Project Network Diagram.

Finish to Start relationship
Time scaled Gantt Chart Representation

 

finish to start
Project Network Diagram Representation

You can also represent the above example mathematically.

B(S) = A(F)

The above equation suggests that start of B is equals to finish of A. It uses 0 method for calculating start and finish dates.

Difference Between Project Dependencies, Assumptions and Constraints

Let’s understand the concept through the same example.

Situation – A PM requires an ‘Approval’ of Design Artifacts from the Customer during the course of the project. Project cannot move ahead without this ‘Approval’.

Assumption: PM may “Assume” that the ‘Approval’ may come within 2 weeks and may plan accordingly.

Constraint: The team cannot do anything but wait till the ‘Design Approval’ comes. Project Team is “Constrained”.

Risk: There is a “Risk” that the project might get delayed if the design is not approved as per the schedule.

Dependency: The activities of project team can start only after customer’s activity (‘Design Approval’) is complete. The subsequent activities of project team are “Dependent” on customer’s activity (‘Design Approval’).

You would have noticed that the same situation can be written in different ways. It can written as a Dependency, Assumption, constraint, or Risk. So, let us understand the difference between these terms.

Dependencies vs Assumptions

Project Dependencies & Assumptions are very different from each other.

Project Assumption can be defined as a statement that is generally considered to be a true without any proof or evidence. It is one of the major factors in planning process.

In the above example, we identified an assumption because of a dependency. However, you can also identify project assumptions even when there is no dependency. e.g. resource cost is unlikely to go above $100 per hour.

Similarly, there could be pure task dependencies without any identified assumptions. e.g. you can ride a bus only after buying a ticket.

You should read my article on Project Assumptions to get a deeper understanding of the topic.

Dependencies vs Constraints

Project Dependencies & Constraints are also very different from each other.

A constraint simply means limitation. A project could have constraints due to many factors. Task dependency is just one of them.

In the above example, we identified a constraint because of a dependency. The project team was “Constrained” due to customer’s activity (‘Design Approval’). They could not do anything till customer’s approval.

However, you can also identify project constraints even when there is no dependency. e.g. constraints could be due to unavailability of resources, shortage of budget, external environment etc.

You should read my article on Project Constraints to get a deeper understanding of the topic.

Dependencies vs Risks

Project Dependencies & Risk are also very different from each other.

A risk is an event or condition that is likely to happen, which can impact at least one of the project objectives.

Just like assumptions and constraints, risk can happen due to many factors. Schedule dependency is just one of them.

In the above example, we identified a risk because of a dependency. The project is likely to get delayed if the approval does not happen as per the defined schedule.

However, you can also identify project risk even when there is no dependency. e.g. there could be risks due to incorrect estimates, poor quality, natural calamities etc.

You should read my article on Project Risks to get a deeper understanding of the topic.

Final Thoughts

Project Dependencies are considered solely between two tasks.

  1. They are also called Schedule/Task Dependencies.
  2. There are four types of dependencies four types of dependencies viz. Mandatory, Discretionary, External and Internal.
  3. Identification/determination of Project Dependencies is important part of scheduling.
  4. Discovery of new project activities or dependencies can lead to modification of the project schedule.
  5. They need not be separately documented. They should, rather, be depicted in the project schedule through Bar Charts and Project Network Diagrams.

Over To You

How do you use the term ‘Project Dependency’ in your projects? Do you use Assumptions, Constraints and Dependencies interchangeably?

Do you document dependencies separately?

I would love to hear from you.

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9 thoughts on “The Ultimate Guide On Project Dependencies With Examples”

  1. Thank you for posting this explanation Praveen. You really break the information down to easily understood terms and I like the examples. As a CAPM, I am still learning these differences and your post help me greatly.

    Reply
  2. I have absolutely loved this. It is clear, concise and logical which is what is required when explaining what can be a complex subject

    Reply

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